An inspection is not blanket approval
A client asking about a noise has not necessarily approved every suggested replacement. Describe the findings, explain the proposed work and keep authorization boundaries clear before adding labor or parts.
Software for repair shop owners
An approved repair deserves a clear paper trail.
An inspection can uncover work that was not part of the original request. A good repair record separates the reported concern, technician findings and what the client actually authorized. Use Microtra for that commercial thread, from the first estimate to the final invoice, alongside the technical systems your shop uses.
Unleash your potential.
The everyday details
You know the work.
The admin adds up.
Waiting work occupies attention as well as space
A vehicle awaiting a part or a client decision still needs a visible status. Without it, the front desk has to ask the technician to reconstruct the repair every time the phone rings.
Labor time is hard to recover from memory
Testing, disassembly and checking a completed repair can fall outside the visible wrench work. Recording time helps the owner understand what the business put into the approved scope.
How Microtra helps
Keep the business connected.
Use the tools that fit your day, with your records ready on your phone or on the web.
Give the repair its own job record
Use tasks, status, notes and staff assignments to organize the work. Keep the reported issue distinct from confirmed findings, with appointments linked to the job for drop-off or further work.
Explore this featureWrite estimates people can follow
Separate diagnostic labor, approved repair labor, supplied parts and other agreed charges. Microtra records quantities and prices you enter; it does not supply labor-guide times, diagnostic recommendations or a parts fitment catalog.
Explore this featureKeep the service conversation connected
Save client contact details, billing preferences and document history. This setup uses Properties for linked records; enable or adjust modules in Modules & terms to match how your shop organizes vehicle context.
Explore this featureReview technician effort
Start and stop a job timer or add time manually. Link hours to staff and billing rates, then review entries against the repair work rather than relying only on the vehicle collection time.
Explore this featureKeep shop spending traceable
Enter supplier and outside service expenses with receipt photos while the repair context is still clear. Review costs by job alongside the labor recorded, particularly when a changed specification or approved additional test affects the work. These are business cost records; your workshop?s separate systems and procedures remain responsible for technical test results, vehicle inspections and any required specialist documentation.
Explore this featureA day in the life
From the first quote to paid.
Receive the vehicle
Confirm the client concern, contact method and initial authorized scope. Create the job and keep identification and arrival details in its notes for the staff handling the work.
Price the proposed repair
After assessment, list the recommended work in an estimate. Discuss any work that is optional, deferred or outside the request before you treat it as authorized.
Follow the work through
Update status when a part or decision is pending. Keep the technician assignment and return appointment aligned with the work your shop can actually complete.
Explain the invoice
Review the supplied parts and labor with the client. Share the PDF from your device and record payment received through the shop payment method you already use.
Your words
Find your way around.
Choose Trades & construction when you set up Microtra and these are the labels you start with. Change them, and the tools you use, any time in Modules & terms.
- Your work
- Job
- Your customer
- Client
- Your records
- Properties
Room to get started
Plans from $5.99/month.
Start with a 14-day free trial. No card needed. Compare plans to find the tools and invoice allowance that fit your business.
Your business. Your next step.
Try Microtra on your phone and on the web. Review plan details before choosing the right fit.
Compare plansA few useful answers
Questions from repair shop owners.
Is this a diagnostic or scan tool?
Microtra does not read fault codes, run vehicle scans or provide repair procedures. It organizes the business records around work that your technicians assess with appropriate technical tools.
Which labels come with the suggested setup?
Trades & construction starts with Job, Client and Properties. These are the exact setup terms; use Modules & terms to adapt enabled modules where your workshop needs different records.
How do I enable parts tracking in Modules & terms?
Enable stock in Modules & terms first because it starts off for Trades & construction. You can then use saved items, purchasing and location records for the supplies you choose to track.
Does it submit warranty or insurer claims?
Microtra does not handle specialist claim submission or adjudication. Keep the estimate and invoice as commercial documents and follow the payer requirements through your separate process.
Features
Templates
Guides
Keep exploring
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Explore industry guideHow to write an invoice a client can understand
Write a clear invoice with business and client details, useful line items, totals, payment instructions and a repeatable check before sharing it.
Read the guideSoftware for small business
Unleash your potential.
You do the work. Microtra gives you the software to run the business. Start your 14-day free trial. No card needed.
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