The booked finish is not always the actual finish
An evening can run later than expected. Agree how extensions are handled and record the hours worked so the invoice follows the conversation rather than surprising the family afterward.
Software for babysitting business owners
Keep the family agreement separate from guesswork.
A babysitting arrangement includes arrival, handover and an expected return, as well as the care itself. Keep the family contact and agreed hours together so the business details do not depend on a message buried in your phone. Your safeguarding and care procedures remain your responsibility outside these general business records.
Unleash your potential.
The everyday details
You know the work.
The admin adds up.
Arrival involves more than an address
Parking, building access and the person meeting you can affect the handover. Confirm those practical details directly before traveling, particularly when the arrangement is with a family you have not worked with before.
Sensitive care information needs its own process
Emergency instructions and personal details about children deserve careful handling. Use an appropriate care and privacy process instead of treating a general job note as a complete childcare record.
How Microtra helps
Keep the business connected.
Use the tools that fit your day, with your records ready on your phone or on the web.
Keep the business contact available
Save the adult client contact and billing details, with estimates and invoice history. Use concise business notes for the agreed service and handover arrangements, limiting personal information to what your appropriate procedures require.
Explore this featurePlace the agreed hours on the schedule
Create a job and appointment for the sitting arrangement, with staff assignment if you run a small team. Confirm changes directly with the family and update the planned time before accepting overlapping commitments.
Explore this featureRecord the work actually provided
Add time entries for the agreed service and any approved extension. Reviewing recorded hours before invoicing helps you resolve discrepancies while the arrangement is still easy to remember.
Explore this featureMake the charge easy to understand
Use clear invoice descriptions for the service period and approved expenses. Check quantities and your agreed rate, share a PDF from your device and record payment received through the method arranged with the family.
Explore this featureReview expenses before adding them to a bill
If the family agrees to reimburse a business expense, record the receipt and the agreed purpose while the detail is available. Review it against the service arrangement before adding it to an invoice. Clear descriptions help the responsible adult understand what was approved without exposing unnecessary personal information about the children or confusing reimbursement with the hours of care provided.
Explore this featureA day in the life
From the first quote to paid.
Confirm the booking details
Speak with the responsible adult about hours, location and the business terms. Complete your own suitability and care preparations before accepting the arrangement.
Check the handover
Arrive for the agreed start and confirm the expected return directly. Keep access and contact arrangements clear without turning the invoice record into a detailed record of the children.
Note an agreed extension
When the finish changes, discuss the new arrangement with the adult responsible. Record the actual business hours and any approved expense for later review.
Settle the visit
Review the hours against the agreement. Send the invoice PDF through your device, record payment received elsewhere and arrange any further sitting directly with the family.
Your words
Find your way around.
Choose Other when you set up Microtra and these are the labels you start with. Change them, and the tools you use, any time in Modules & terms.
- Your work
- Job
- Your customer
- Client
Room to get started
Plans from $5.99/month.
Start with a 14-day free trial. No card needed. Compare plans to find the tools and invoice allowance that fit your business.
Your business. Your next step.
Try Microtra on your phone and on the web. Review plan details before choosing the right fit.
Compare plansA few useful answers
Questions from babysitting business owners.
Is Microtra a family babysitter marketplace?
Microtra is software for the owner business; it does not match families with sitters or verify childcare suitability. You find and assess arrangements through your own business process.
What does the app call a babysitting arrangement?
The Other setup uses Job and Client, with schedule enabled. Linked records and stock start off, so enable those in Modules & terms before using them.
Can I use this as a complete safeguarding system?
Microtra does not replace safeguarding, emergency planning, consent or care documentation. Use appropriate professional processes and qualified guidance for the care responsibilities of your business.
Will families book and pay online here?
Public online booking and card charging are coming soon. Arrange the work directly, collect payment through your existing method and record the amount received in Microtra.
Templates
Guides
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Organize personal training sessions, client contacts, packages and invoices. Keep bookings, credit balances and business expenses in Microtra.
Explore industry guideWhat to look for in software for a one-person business
Choose software for a one-person business by testing quotes, invoices, schedules, client records and exports against the way you actually work.
Read the guideSoftware for small business
Unleash your potential.
You do the work. Microtra gives you the software to run the business. Start your 14-day free trial. No card needed.
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