A session change affects the rest of the day
A client asks to move an early session into an already busy afternoon. You need a view of the commitments around it before agreeing to a new time.
Software for personal trainers
Give your training business a clear plan.
Coaching takes your attention in the session. Microtra keeps the business around it together: client contacts, scheduled sessions, package credits, invoices and costs, on your phone and the web.
Unleash your potential.
The everyday details
You know the work.
The admin adds up.
A paid pack is not an unlimited balance
Visits used, credits remaining and an expiration date are different details. Keeping them in a message thread makes it harder to answer a client who asks how many sessions they have left.
The next appointment still needs arranging
A regular client may prefer the same day each week, but holidays and changes still happen. An informal habit is no substitute for putting the agreed session on the schedule.
Training hours are only part of the business
Space rental, equipment purchases and unpaid invoices sit outside the coaching itself. A full session calendar does not show whether the business records are complete.
How Microtra helps
Keep the business connected.
Use the tools that fit your day, with your records ready on your phone or on the web.
Place sessions around your availability
Set service durations, buffers, staff and availability. Create and move bookings inside the app with schedule conflict checks, confirming each appointment with the client yourself. Public online booking is coming soon.
Explore this featureKnow where each package stands
Keep session packs and memberships linked to clients. Track credit use, balances, expiration, top-ups and renewals inside the business. Online package sales and card deposits are coming soon.
Explore this featureFind the client and the business history
Keep contact details, billing preferences and client notes with estimates, invoices and payment history. Find the business context for a conversation about an upcoming session or an outstanding balance.
Explore this featureMake the fee understandable
Use your own saved items, quantities and prices for training services on estimates and invoices. Share a PDF through your device and record payment when it arrives through your existing payment method.
Explore this featureRecord the time you work
Use timers or manual entries to record time against your work. Review weekly entries when you assess the hours behind your training business rather than relying entirely on the appointment calendar.
Explore this featureKeep business costs beside income
Enter expenses with categories and receipt photos, then review income, expenses and outstanding invoices in reports. Automated receipt reading and accounting sync are coming soon.
Explore this featureA day in the life
From the first quote to paid.
Agree on the service and fee
Add the client's contact and billing details, discuss the training arrangement and prepare an estimate if needed. Enter the prices and description for the services you provide.
Book the session in the app
Choose the service and available time, check for schedule conflicts and create the booking. Arrange each return session with the client and add it yourself.
Review the visit and package use
After delivering the session, update the relevant business notes and time entries. Check package credit use and the remaining balance where the client has a pack or membership.
Share the billing document
Prepare and review the invoice for the agreed service and share its PDF using your device. Microtra's server email and SMS delivery are coming soon.
Match payment to the record
Enter the payment received through your current payment method and review any unpaid balance. Card charging, Tap to Pay, QR payments and pay links in Microtra are coming soon.
Your words
Find your way around.
Choose Personal training when you set up Microtra and these are the labels you start with. Change them, and the tools you use, any time in Modules & terms.
- Your work
- Session
- Your customer
- Client
Room to get started
Plans from $5.99/month.
Start with a 14-day free trial. No card needed. Compare plans to find the tools and invoice allowance that fit your business.
Your business. Your next step.
Try Microtra on your phone and on the web. Review plan details before choosing the right fit.
Compare plansA few useful answers
Questions from personal trainers.
Can I manage session packs and memberships today?
Yes. Personal training setup enables packages, and the app supports client packs and memberships with credit use, balances, expiration, top-ups and renewals. You arrange the sale with the client directly; online package sales are coming soon.
Will my clients be able to choose their own times online?
Public online booking is coming soon. For now, agree on a time with the client and create the booking inside Microtra. Services include durations, buffers, staff and availability, with conflict checks when you create or reschedule bookings.
Does a regular training arrangement create future sessions automatically?
You schedule each session yourself, including visits for clients who usually attend at the same time. Review the calendar with the client and make changes directly. Automatic service reminders and server email or SMS messages are not live.
Does Microtra create workouts or assess client fitness?
Microtra provides business software for contacts, sessions, packages, invoices, time and expenses. It does not provide a workout builder or assess a client's fitness. You provide the coaching and use appropriate tools for your professional work.
Does renewing a membership charge the client's card?
Managing a renewal in the app is separate from collecting payment. Receive the money through your existing payment method and record it in Microtra. Card charging and card deposits within Microtra are coming soon, along with Tap to Pay, QR payments and pay links.
Features
Templates
Guides
Keep exploring
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Read the guideSoftware for small business
Unleash your potential.
You do the work. Microtra gives you the software to run the business. Start your 14-day free trial. No card needed.
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