Free document template
Define the installed look and the strike in an event decor agreement
The photograph on a mood board does not explain who provides the backdrop frame, who permits wall fixings or who returns after the guests leave. Use this agreement outline to gather those details for your attorney. It is a downloadable planning sample, and Microtra does not make event decor contracts.
This is a sample, not legal advice. Have a qualified attorney in your state review any contract before you use it.
Inside the downloadable sample
- Design schedule and approved references
- Installation conditions at the venue
- Owned, hired and consumable pieces
- Color, material and availability changes
- Removal, transport and agreed charges
- Disruption and final authorization
The PDF and editable DOCX contain the sample clauses and blank agreement fields. Microtra does not generate contracts.
How to use the template.
- Turn the agreed design into an item schedule rather than attaching an unlabeled collection of inspiration pictures.
- Obtain the venue's access and installation conditions through your own coordination process, and identify any unresolved professional checks.
- Take the DOCX, design references, hire inventory and quote to a qualified attorney in your state.
- Use your own signing process after legal review. Retain the approved design version and any authorized substitution or strike change with the agreement.
Useful answers.
Should removal appear even when the client only asks about setup?
Yes, if you are expected to collect hired decor or clear the installation. State the access arrangement and responsibilities so the venue and client can coordinate the end of the event.
How do I handle a palette item that becomes unavailable?
Document the affected item and seek approval for a specific replacement. Your reviewed agreement should define the approval process rather than treating any similar color as automatically equivalent.
Can a mood board serve as the entire scope?
A mood board helps communicate style but often leaves counts, sizes, ownership and placement unclear. Attach an itemized design schedule so everyone can identify the actual installation being discussed.
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