Software for event decorators
A room styling brief needs to say who supplies each piece, who places it and who packs it away. Microtra helps an event decor business organize its scope, crew appointments, costs and billing. You create the visual scheme and coordinate the physical installation.
Unleash your potential.
The everyday details
A welcome area may need freestanding signs while guest tables need linens, runners and centerpiece placement. Break down the rooms and zones you are dressing, including quantities and responsibility for each piece. A broad promise to decorate the venue leaves too much open to interpretation.
A change to the seating layout can alter runners, candleholders, napkins and the work needed to place them. Agree how the client confirms the final quantities and approves changes. Keep that decision visible before purchasing or packing to an earlier count.
The venue may set the tables, a florist may deliver arrangements and your crew may add the decorative pieces. Clarify who supplies, places and removes each element. A name on the supplier list does not establish who is responsible for moving a centerpiece after the ceremony.
Removing decor after guests leave means packing fragile pieces, sorting linens and separating client-owned items from rented goods. A crew that arrives without a collection plan can spend the evening solving decisions that belonged in the brief.
How Microtra helps
Use the tools that fit your day, with your records ready on your phone or on the web.
Save the client's billing details and notes, then record venue instructions and the styling scope on the job. Other uses Job and Client, with no linked records enabled at setup. Keep the contact for access separate from the person who can approve a charge.
Explore this featurePrepare estimates with clear items for ceremony styling, table decor, signage placement, setup labor and strike. Specify whether a quantity is per table, per decorative grouping or a complete area. Keep goods supplied by the client distinct from the materials your business provides.
Explore this featureCreate job appointments for a walkthrough, installation, a room changeover or final removal, and assign the staff involved. Use tasks for packing, placement and collection checks. Confirm vendor readiness and venue access directly; a scheduled visit does not establish either one.
Explore this featureAdd time manually or use the timer while staff prepare, install and clear the decor. Review hours by work and task to understand the service you delivered. Keep labor billing consistent with the approved estimate rather than turning every extra hour into an unexpected charge.
Explore this featureEnter receipt photos and expense details for fabric, printed signs, decorative supplies and agreed client costs. Review spending alongside the income and outstanding invoices for the business. Share the finished invoice PDF through your device and record funds collected through your usual method.
Explore this featureA day in the life
Identify the areas to dress, the pieces already supplied and the person approving the overall look. Agree which decor decisions belong to you and which remain with the client or another vendor. Your mood boards, scale layouts and visual approval process stay in your design workflow.
Prepare an estimate with the table quantities, focal displays and labor you agreed. Note the exclusions and how changes will be approved. Confirm who orders linens, provides flowers, handles candles and collects rented pieces instead of leaving those responsibilities under a general decor heading.
Review the final table count and placement instructions before loading. Add job tasks for each zone and note which crates go to the ceremony, reception or welcome area. Schedule the crew around the access you have confirmed with the venue.
Work through placement tasks and compare the installed scope with the approved brief. Discuss any additional area or requested change with the decision-maker. Keep the final removal instructions clear for the crew returning later, especially when another vendor is collecting part of the display.
Separate your decor, client possessions and supplier returns during strike. Follow up on missing pieces through your own return process. Check approved extras and expenses before sharing the invoice, then record payments received and any remaining balance.
Your words
Choose Other when you set up Microtra and these are the labels you start with. Change them, and the tools you use, any time in Modules & terms.
Room to get started
Start with a 14-day free trial. No card needed. Compare plans to find the tools and invoice allowance that fit your business.
Try Microtra on your phone and on the web. Review plan details before choosing the right fit.
Compare plansA few useful answers
Microtra supports the business administration around your styling service. It does not create mood boards, render a room, draw floor plans or calculate table layouts. Develop and approve the look through your design process, then describe the agreed work in the business records.
Review the decorative pieces, placement labor and removal work affected by the new count. Agree the revised scope and price with the client, then update the estimate and job details. The app does not translate a seating change into a decor quantity calculation for you.
Yes. Add the agreed changeover to the job, with tasks and staff appointments for the work involved. State which pieces move and who moves them. You still confirm timing with the venue, planner and other suppliers so the crew can perform the move as arranged.
Include only the goods, services and agreed costs your business is billing. If the client contracts with the florist or rental supplier directly, explain the placement work you provide without presenting that supplier's whole order as your sale. Ask your accountant about the treatment of money you handle for others.
You can review and share an invoice PDF from your device, with payment already received elsewhere recorded against it. Check the approved work before sending. Server email delivery, the client portal and card charging are coming soon.
Keep exploring
Keep event planning scopes, client notes, appointments and costs connected. Manage your planning service estimates and invoices in Microtra.
Explore industry guideKeep floral orders, stem purchases, wastage and invoices together. Record agreed bouquets, arrangements and customer payments in Microtra.
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Explore industry guideChoose software for a one-person business by testing quotes, invoices, schedules, client records and exports against the way you actually work.
Read the guideWrite a clear invoice with business and client details, useful line items, totals, payment instructions and a repeatable check before sharing it.
Read the guideSoftware for small business
You do the work. Microtra gives you the software to run the business. Start your 14-day free trial. No card needed.
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