Software for tutoring business owners
A full teaching diary can still hide preparation time and unanswered billing questions. Connect the administrative scope, payer contact and hours behind the service. Keep educational plans and learner records in your own teaching workflow rather than ordinary business notes.
Unleash your potential.
The everyday details
A parent may pay for several subjects or more than one student. Clear invoice descriptions and contact arrangements help prevent a useful teaching relationship from turning into repeated billing questions.
Resource selection, marking and a parent review can take time outside the teaching slot. Without a record, a fixed lesson fee can hide much more work than the diary suggests.
Cancellation, postponement and extra work mean different things for the account. Record the arrangement actually made instead of treating every calendar change as the same financial event.
A general tutoring description can hide different tutors, lesson types or agreed review work. Use business records that distinguish the services without putting detailed student assessments or private family circumstances into ordinary account notes.
How Microtra helps
Use the tools that fit your day, with your records ready on your phone or on the web.
Save payer contact details and business notes with estimates, invoices and payments. Make descriptions clear enough to identify the tutoring service without copying sensitive learner information into general notes.
Explore this featureCreate work details and link appointments to assigned staff. Confirm visits directly with the family and keep administrative tasks for reviews or agreed follow-up with the work record.
Explore this featureLog time against staff and work for preparation, teaching and other agreed activities. Review that effort when choosing the scope and fee for a future arrangement.
Explore this featureUse service descriptions and quantities that distinguish lesson delivery from separately agreed work. Share invoice PDFs through your device and record money received through your normal collection method.
Explore this featureEnter expenses and receipt photos for business purchases such as teaching resources and other operating costs. Compare spending and unpaid invoices with income rather than using a full lesson diary alone to judge the business.
Explore this featureA day in the life
Identify the learner, payer and agreed service. Explain how you handle schedule changes through your own business policy and direct communication.
Add the appointment and assigned tutor to the work record. Keep administrative notes focused on the service and maintain education records in your chosen process.
Enter teaching and preparation time as appropriate. Discuss any extra review work or added subject before extending the scope.
Review the agreed service and quantities before sharing the invoice PDF. Enter payment received and confirm the next teaching arrangement directly.
Your words
Choose Other when you set up Microtra and these are the labels you start with. Change them, and the tools you use, any time in Modules & terms.
Room to get started
Start with a 14-day free trial. No card needed. Compare plans to find the tools and invoice allowance that fit your business.
Try Microtra on your phone and on the web. Review plan details before choosing the right fit.
Compare plansA few useful answers
Microtra does not deliver lessons, assess students or manage a specialist learner record. It organizes the business administration around tutoring.
Other starts with Job and Client. Linked records and packages start off; change optional modules in Modules & terms if your operation needs them.
Packages are not enabled by the Other setup. Switch them on in Modules & terms before managing packs inside the business; online package sales are coming soon.
Public online booking is coming soon. Arrange the lesson with the family and create the appointment in your business schedule.
Use a separate service description when that review sits outside the lesson arrangement and the payer has agreed to it. Keep preparation and delivery time visible so the invoice follows the commercial agreement rather than every informal conversation becoming an unexplained extra.
Keep exploring
Organize personal training sessions, client contacts, packages and invoices. Keep bookings, credit balances and business expenses in Microtra.
Explore industry guideArrange piano lesson appointments, pupil billing contacts and invoices in Microtra. Keep teaching administration beside your own music materials.
Explore industry guideChoose software for a one-person business by testing quotes, invoices, schedules, client records and exports against the way you actually work.
Read the guideSoftware for small business
You do the work. Microtra gives you the software to run the business. Start your 14-day free trial. No card needed.
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