The pupil may not be the payer
A parent, guardian or another household member may handle the invoice. Establish the billing contact at intake so lesson arrangements and payment questions reach the right adult.
Software for independent piano teachers
Make room for teaching between the admin.
When a parent asks to move a lesson, you need the teaching diary and the family's billing arrangement close at hand. Organize your teaching business around the people who attend, the people who pay and the lesson commitments you have actually confirmed.
Unleash your potential.
The everyday details
You know the work.
The admin adds up.
A changed lesson affects the day
A moved lesson may leave a gap or clash with a later pupil. Check the whole teaching schedule before agreeing a replacement, and explain your cancellation policy directly.
Materials and tuition can be confused
A method book or recital-related expense is different from teaching time. Describe each agreed charge clearly so a family can understand what the invoice covers.
A recital brings separate administration
Accompaniment, rehearsal attendance and family communication may sit outside a normal lesson. Agree those responsibilities separately, including any chargeable teaching time, so an event does not silently enlarge the regular tuition arrangement.
How Microtra helps
Keep the business connected.
Use the tools that fit your day, with your records ready on your phone or on the web.
Give each teaching commitment a place
Use jobs and linked appointments for agreed lessons, with notes and tasks for preparation. You place follow-up visits yourself; Microtra does not arrange recurring lessons automatically.
Explore this featureKeep the billing relationship clear
Save contact details and billing preferences for the responsible client. Keep sensitive pupil information and detailed assessment records in an appropriate separate teaching record.
Explore this featureWrite tuition lines in plain language
Save invoice items for lesson time, accompaniment or approved materials. State the covered lesson period and quantity, then share the completed PDF through your device.
Explore this featureRecord the business outgoings
Enter sheet-music purchases, piano servicing and other teaching expenses with receipt photos. Review these against recorded income and unpaid invoices rather than judging the business by a full diary.
Explore this featureSee the time around teaching
Add manual time or use a timer for the job, including agreed preparation or accompaniment work. Review entries against the billing agreement instead of assuming all recorded time is chargeable.
Explore this featureA day in the life
From the first quote to paid.
Agree the lesson arrangement
Confirm the pupil, payer, venue and teaching scope. Discuss rescheduling and missed-lesson terms directly before reserving time.
Add the next lesson
Place the confirmed appointment on the schedule and leave any preparation tasks with its job. Check travel or room access yourself.
Note an approved change
When a family agrees to a longer visit or a materials purchase, record the business detail. Keep musical progress notes within your chosen teaching system.
Review tuition billing
Prepare the invoice with an understandable lesson quantity and materials description. Share the PDF and record any payment already received.
Your words
Find your way around.
Choose Other when you set up Microtra and these are the labels you start with. Change them, and the tools you use, any time in Modules & terms.
- Your work
- Job
- Your customer
- Client
Room to get started
Plans from $5.99/month.
Start with a 14-day free trial. No card needed. Compare plans to find the tools and invoice allowance that fit your business.
Your business. Your next step.
Try Microtra on your phone and on the web. Review plan details before choosing the right fit.
Compare plansA few useful answers
Questions from independent piano teachers.
Will this teach piano or provide scores?
Microtra handles business administration. It does not provide interactive lessons, music notation, practice assessment or a sheet-music library; keep your teaching tools alongside it.
Does the setup use lesson labels?
Other starts with Job and Client. You can adjust the wording in Modules & terms; the default setup does not call work Lesson or Session.
Can parents reserve lessons online?
Public online booking is coming soon. Agree lesson times with the family yourself and enter the appointments in the app.
How can I handle tuition paid elsewhere?
Create the invoice for the agreed tuition and record the amount received through your existing payment method. Microtra card charging is coming soon.
Guides
Keep exploring
More for your business.
Music teaching
Keep music lesson arrangements, student contacts, teaching time and invoices organized. Make business details clear around individual and group teaching.
Explore industry guideWhat to look for in software for a one-person business
Choose software for a one-person business by testing quotes, invoices, schedules, client records and exports against the way you actually work.
Read the guideSoftware for small business
Unleash your potential.
You do the work. Microtra gives you the software to run the business. Start your 14-day free trial. No card needed.
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