The student and the payer can be different people
A parent may coordinate a young student's lessons while another contact handles billing. Clearly recorded administrative details help avoid asking about an unpaid invoice at the start of teaching.
Software for music teachers
Let the lesson start with music instead of admin.
The start of a lesson is a poor time to reconstruct which parent receives the invoice. Keep the teaching arrangement, schedule and commercial history accessible so you can spend the lesson making music rather than searching the account.
Unleash your potential.
The everyday details
You know the work.
The admin adds up.
Preparation does not appear in the lesson slot
Selecting repertoire, preparing exercises and traveling to a home visit take working time. Seeing only the lesson duration can hide how much of the week an arrangement really uses.
Changes need an agreed teaching policy
A moved lesson, a missed visit and an additional rehearsal are different events. The teaching agreement should explain their commercial effect before you decide what belongs on an invoice.
How Microtra helps
Keep the business connected.
Use the tools that fit your day, with your records ready on your phone or on the web.
Keep the teaching account understandable
Store client contacts, billing preferences, business notes and invoice history. Note who manages scheduling and who receives the bill; keep safeguarding, teaching assessments and sensitive student records through your appropriate professional process.
Explore this featurePlace lessons alongside the work behind them
Use work records, tasks and scheduled appointments to organize the teaching you arrange directly. Review staff availability and existing commitments, then update the appointment manually when a lesson moves.
Explore this featureSee preparation and teaching time
Start a work timer or add time manually for lessons and preparation, linking entries to the relevant work. Use the review to understand your workload rather than assuming every teaching arrangement uses the same effort.
Explore this featureDescribe the agreed lesson billing
Use saved items for individual instruction, group teaching or another agreed service. Check the period and scope, share the invoice PDF from your device and record payment after it is received through your existing method.
Explore this featureA day in the life
From the first quote to paid.
Agree the teaching arrangement
Discuss instrument, format, location and the administrative contact. Explain your own rescheduling and billing terms clearly before placing lessons into the diary.
Reserve preparation as well as attendance
Review your commitments and create the appointment for the agreed teaching. Keep tasks for any preparation so an introductory lesson does not arrive without the right materials.
Teach and maintain the right records
Complete lesson planning and learning records through your teaching process. Update the business work notes only for agreed scope, attendance arrangements or the next administrative action.
Review the account outside lesson time
Check the invoice description against the arrangement, share its PDF and record payment received elsewhere. Discuss any extra rehearsal or changed teaching plan directly with the payer.
Your words
Find your way around.
Choose Other when you set up Microtra and these are the labels you start with. Change them, and the tools you use, any time in Modules & terms.
- Your work
- Job
- Your customer
- Client
Room to get started
Plans from $5.99/month.
Start with a 14-day free trial. No card needed. Compare plans to find the tools and invoice allowance that fit your business.
Your business. Your next step.
Try Microtra on your phone and on the web. Review plan details before choosing the right fit.
Compare plansA few useful answers
Questions from music teachers.
Does it include sheet music or learning assessment tools?
Microtra does not provide notation editing, music exercises or student progress assessment. It supports the business side of teaching: client details, scheduled work, time, expenses and invoices.
Will lessons be called Session by default?
This page uses Other, whose defaults are Job and Client. Linked records are off, as are packages. Review Modules & terms if you want to adapt optional modules for your business.
Can I arrange home lessons without public self-booking?
Yes. Agree the visit directly and create a scheduled appointment linked to the work. Public online booking is coming soon, so students do not reserve their own time through a public Microtra page.
How should I handle a missed lesson on the invoice?
Apply the terms you agreed with the client and describe the billed service clearly. The software records your billing decision; it does not choose a cancellation or rescheduling policy for you.
Features
Guides
Keep exploring
More for your business.
What to look for in software for a one-person business
Choose software for a one-person business by testing quotes, invoices, schedules, client records and exports against the way you actually work.
Read the guideSoftware for small business
Unleash your potential.
You do the work. Microtra gives you the software to run the business. Start your 14-day free trial. No card needed.
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