A word count is not the complete scope
Language pair, file format, revision expectations and layout work affect the agreement. A bare translation line can hide substantial preparation or finishing work.
Software for translation business owners
Let the quote explain what the language work includes.
A replacement source file arrives after the estimate has been accepted. Keep the scope conversation, revised service quantities and billing connected so the final invoice reflects the work actually agreed. Source documents, terminology and translation production stay in your specialist workflow.
Unleash your potential.
The everyday details
You know the work.
The admin adds up.
Changed source files create changed work
A client can send a replacement file after the original quote was accepted. Record which business scope was agreed and discuss how additions affect your price and delivery arrangement.
Project communication takes billable capacity
Queries, review meetings and formatting checks sit around the translation itself. Without time records, it is difficult to judge the full effort behind a per-word or project fee.
Formatting can belong to a different reviewer
The person checking language may not approve layout or additional file versions. Establish the client's responsibilities and final commercial deliverables so review comments do not silently become an open-ended production promise.
How Microtra helps
Keep the business connected.
Use the tools that fit your day, with your records ready on your phone or on the web.
Write service lines the client can review
Prepare estimates with the agreed language pair, service, quantity and unit. Separate translation, revision and formatting where that matches the work rather than combining unrelated services.
Explore this featureKeep project administration together
Organize work details, tasks and appointments with the client. Use administrative notes for responsibilities and agreed delivery arrangements while keeping confidential source documents in your chosen system.
Explore this featureMeasure effort around the deliverable
Log staff time against work and billing rates, using a timer or manual entries. Review actual preparation and review time before taking on a similar project.
Explore this featureMaintain the commercial history
Save client contacts with estimates, invoice history and recorded payments. Share PDFs through your device and review outstanding balances without reopening the production files.
Explore this featureCapture outside costs without losing the scope
Enter business expenses and billable client costs with receipt photos where applicable. Keep an external review purchase or other agreed project cost distinct from your own recorded time when reviewing the account.
Explore this featureA day in the life
From the first quote to paid.
Clarify the language service
Confirm the language pair, file formats, intended deliverables and review responsibility. Establish quantities through your own production assessment before quoting.
Agree the estimate
Describe the units and included services, including any separate formatting or revision. Confirm the business arrangement directly with the client.
Follow the administrative tasks
Record work progress and time while translation remains in the language tools you use. Discuss new source material before expanding the agreed scope.
Invoice the delivered scope
Review quantities and approved additions against the agreement. Share the final invoice PDF and record money received through your usual payment method.
Your words
Find your way around.
Choose Law & professional services when you set up Microtra and these are the labels you start with. Change them, and the tools you use, any time in Modules & terms.
- Your work
- Case
- Your customer
- Client
Room to get started
Plans from $5.99/month.
Start with a 14-day free trial. No card needed. Compare plans to find the tools and invoice allowance that fit your business.
Your business. Your next step.
Try Microtra on your phone and on the web. Review plan details before choosing the right fit.
Compare plansA few useful answers
Questions from translation business owners.
Will Microtra translate files or manage translation memory?
Microtra does not translate text, maintain translation memory or perform linguistic quality checks. It supports the client, work, time and billing records around your language business.
Why does the setup use Case?
Law & professional services supplies Case and Client terminology. Linked records and stock begin off, with optional modules managed in Modules & terms.
Can I use word-based and hourly service lines?
Describe each line with the unit used in your agreement and enter the relevant quantity and price. Keep the method clear so a per-word translation charge is distinct from hourly formatting or consultation.
Where should confidential source documents be kept?
Use the document-handling process agreed for the project. Keep general app notes focused on business administration rather than copying confidential source text or sensitive client material.
How should I handle a revised source file after quoting?
Establish what changed through your own language-production process, then discuss the commercial effect with the client. Revise the service description and agreed quantity before proceeding so the final invoice does not conceal a different scope behind the original file name.
Templates
Guides
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Keep website project scope, client contacts, billable time and invoices together. Microtra supports the business behind your design and development work.
Explore industry guideWhat to look for in software for a one-person business
Choose software for a one-person business by testing quotes, invoices, schedules, client records and exports against the way you actually work.
Read the guideSoftware for small business
Unleash your potential.
You do the work. Microtra gives you the software to run the business. Start your 14-day free trial. No card needed.
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