Free document template
Reconcile delivered flowers, installed pieces and returned hire
The floral bill should match the approved order, including any confirmed change to counts or design. Identify delivered arrangements and logistics clearly, and separate returnable vessels from flowers the customer keeps. This example leaves space to reference the approved selection without turning the invoice into a second design proposal.
Example document · illustrative amounts
Example: fictional floral order invoice
Reference: [Invoice number; approved floral order reference]
From
[Florist billing name, shop address and contact]
To
[Customer billing details; event or delivery reference]
| Description | Quantity / unit | Rate | Amount |
|---|---|---|---|
| Delivered low table arrangements from approved floral schedule | 6 arrangements | $74.00 | $444.00 |
| Completed bouquet and matching personal-flower set | 1 approved set | $235.00 | $235.00 |
| Hire of listed glass vessels under the accepted return arrangement | 6 vessels | $8.00 | $48.00 |
| Venue delivery and placement within the agreed access window | 1 completed delivery scope | $125.00 | $125.00 |
Total (USD): $852.00
Example: these quantities and amounts are invented for a fictional floral order and do not represent market prices.
[Record actual delivery or event date and the accepted order revision.]
[Identify approved additions, substitutions and separate returnable vessel records.]
[Account for deposits and prior payments; check the remaining balance and applicable tax.]
[Use only charges supported by the customer's accepted order and agreed terms.]
How to use the template.
- Check delivered counts against the final approved order rather than an earlier floral proposal.
- Describe arrangements and personal flowers so the recipient can match them to the event or delivery reference.
- List vase hire and completed logistics accurately. Keep a separate collection record for returnable stock.
- Replace example amounts, reconcile prior payments and review the actual billing name and balance before sharing the PDF.
Useful answers.
How should I describe an approved flower substitution on the bill?
Reference the final order revision and use a description that matches what was supplied. Keep the approval record in your own files so the invoice does not contradict the delivered design.
Does vessel hire count as selling the vase?
Keep those descriptions distinct. If a vessel is returnable, identify it as hire and retain the return arrangement; if it was sold, describe the supplied item under the accepted order.
Can Microtra track supplies for the flower shop?
Retail shop setup in Microtra starts with stock and locations enabled. You can keep saved items, supplier details and stock movements in the app; this downloaded invoice remains a separate file on your device.
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