An owner request can lack a boundary
A request to coordinate work may include site visits, quotations and follow-up. Establish what your management service covers and which costs require the owner's approval.
Software for small property management business owners
Keep your management business clear around each owner.
Between an owner's instruction and the next site visit, coordination work can become difficult to trace. Microtra helps organize that work while rental agreements, rent collection and tenant accounting remain in a dedicated property management system.
Unleash your potential.
The everyday details
You know the work.
The admin adds up.
Site visits need preparation
Keys, occupant arrangements and contractor attendance have to be confirmed outside the diary entry. A scheduled appointment is useful only when the practical arrangements have been agreed.
Your fees differ from property funds
A management service invoice is not a tenant rent ledger or a trust account. Keep the business bill clear and use appropriate separate systems and professional advice for funds held for others.
A contractor conversation is not an owner instruction
A proposed repair can arrive from a contractor while an owner is still considering it. Keep the coordination task distinct from the approval decision, and communicate the outcome directly rather than letting a task status imply spending authority.
How Microtra helps
Keep the business connected.
Use the tools that fit your day, with your records ready on your phone or on the web.
Maintain owner business contacts
Save client contact details, billing preferences and business notes with estimate and invoice history. Keep sensitive tenant information and tenancy documents in a suitable separate management system.
Explore this featureTrack the service you accepted
Create jobs with tasks, notes, status and staff appointments for inspections or coordination work. Record who needs to approve a contractor decision without treating your task list as that approval.
Explore this featureInvoice your management services
Describe the agreed service period or assignment on invoice lines, with approved billable costs where appropriate. Share the business invoice PDF from your device and record payments received elsewhere.
Explore this featureSee your own operating costs
Enter business expenses with receipt photos and review income, outstanding invoices and job reports. Microtra does not provide tenant accounting, rent rolls or trust accounting.
Explore this featureRetain the time behind a coordination task
Link manual time entries or timer records to work and tasks. Review the descriptions against your service agreement before billing the owner for coordination time.
Explore this featureA day in the life
From the first quote to paid.
Clarify the owner instruction
Confirm the management task, responsible owner and boundaries of your authority. Keep tenancy and property-fund details within the separate systems chosen for those responsibilities.
Arrange the visit or follow-up
Create the job tasks and confirmed appointment, assigning staff where needed. Coordinate occupant access through the proper process outside the app.
Record the service work
Update task notes and add time or business costs. Seek direct owner approval before accepting additional work outside the arrangement.
Bill the owner for your service
Review the management service description, share the invoice PDF and record the received payment against your business account record.
Your words
Find your way around.
Choose Other when you set up Microtra and these are the labels you start with. Change them, and the tools you use, any time in Modules & terms.
- Your work
- Job
- Your customer
- Client
Room to get started
Plans from $5.99/month.
Start with a 14-day free trial. No card needed. Compare plans to find the tools and invoice allowance that fit your business.
Your business. Your next step.
Try Microtra on your phone and on the web. Review plan details before choosing the right fit.
Compare plansA few useful answers
Questions from small property management business owners.
Is Microtra a full rental management platform?
No. It does not provide rent collection, leases, tenant screening, rent rolls or trust accounting. Use dedicated rental management and accounting tools for those responsibilities.
Are properties switched on by default?
Property management maps to Other, with Job and Client. Linked records start off; enable them in Modules & terms before using linked property records.
What work can I organize here?
Inspection appointments, owner coordination assignments and your own service tasks can be kept with notes, time, costs and invoices. The app does not make property-management or legal decisions.
Can a tenant submit a repair request?
The client portal is coming soon. Keep receiving requests through your established channels and create a job only after the responsible person has agreed its scope.
Features
Templates
Guides
Keep exploring
More for your business.
Property maintenance
Connect property maintenance requests, site records, crew appointments and invoices. Keep approved repairs clear across repeat visits and locations.
Explore industry guideWhat to look for in software for a one-person business
Choose software for a one-person business by testing quotes, invoices, schedules, client records and exports against the way you actually work.
Read the guideSoftware for small business
Unleash your potential.
You do the work. Microtra gives you the software to run the business. Start your 14-day free trial. No card needed.
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