The occupier may not authorize spending
A resident can report a problem while a landlord or manager approves the repair. Establish the authority and billing contact before a request becomes chargeable work.
Software for property maintenance contractors
The next repair should start with the site history.
One landlord can send several repair requests for different addresses before the crew has finished its first visit. Connect the accepted maintenance work with the site, responsible client and completed visits so the team can see what was agreed.
Unleash your potential.
The everyday details
You know the work.
The admin adds up.
A return visit needs context
A temporary repair, ordered part or access restriction changes what happens next. Record the reason for the return and the task still outstanding rather than leaving the next person to investigate again.
Several sites can share one payer
An invoice needs to make the property and completed work recognizable. A client name alone does not distinguish a repair at one address from the next site on the list.
A small repair can cross responsibilities
A reported maintenance issue may require a specialist contractor or owner decision before proceeding. Keep that boundary explicit, with the work accepted by your team distinct from work someone else must inspect, authorize or perform.
How Microtra helps
Keep the business connected.
Use the tools that fit your day, with your records ready on your phone or on the web.
Keep each site connected
Use linked property records with client contacts, multiple sites and notes. Keep ordinary access context and the work history attached to the right relationship rather than burying it in a single account description.
Explore this featureCarry requests into defined jobs
Record approved scope, tasks, status, assigned appointments and costs. A return for a replacement part can remain connected to the work that established the need.
Explore this featurePrepare property-specific invoices
Use reusable items for common repairs, then add the actual site and completed scope. Review time and materials or prepare progress invoices from estimates before sharing the PDF through your device.
Explore this featureReview effort across the portfolio
Link time entries to staff, work and tasks, and record expenses with receipt photos. Reports by client and job help separate a busy maintenance list from work that has been billed and paid.
Explore this featureRetain the receipts that explain a repair
Save expense records and receipt photos for materials, hire or other approved business costs. Review billable costs against the property and accepted scope before adding them to the invoice.
Explore this featureA day in the life
From the first quote to paid.
Establish the request
Find the property and responsible client. Clarify who can approve work, who will provide access and what the initial attendance covers.
Plan the accepted repair
Create the job and appointment, assign staff and add any tasks for parts or access. Confirm the arrangement directly with the site contact.
Resolve an additional finding
If the visit uncovers another repair, discuss it with the authorized person. Update the estimate and job scope after that approval.
Finish with a recognizable bill
Review labor, materials and the property description. Share the invoice PDF and record payment received through the client's existing payment process.
Your words
Find your way around.
Choose Trades & construction when you set up Microtra and these are the labels you start with. Change them, and the tools you use, any time in Modules & terms.
- Your work
- Job
- Your customer
- Client
- Your records
- Properties
Room to get started
Plans from $5.99/month.
Start with a 14-day free trial. No card needed. Compare plans to find the tools and invoice allowance that fit your business.
Your business. Your next step.
Try Microtra on your phone and on the web. Review plan details before choosing the right fit.
Compare plansA few useful answers
Questions from property maintenance contractors.
Does this replace a tenant management platform?
Microtra organizes maintenance jobs, properties, client records and invoices. It does not provide tenant applications, rent collection, lease administration or a resident service portal.
What does setup enable for maintenance?
Trades & construction starts with Job, Client and Properties, including linked records. Stock starts off; switch it on in Modules & terms before tracking supplies by location.
Can the same client have several sites?
Client records support multiple sites and linked property records. Identify the relevant site in the job and invoice description so the payer can recognize the completed work.
Can crews receive requests through a portal?
The client portal is coming soon. Receive requests through your existing channels, agree their scope and create the job inside the app.
Templates
Guides
Keep exploring
More for your business.
Handyman services
Keep handyman estimates, property records, job tasks and invoices in one place. Record labor, materials and payments received with Microtra.
Explore industry guidePlumbing
Keep plumbing callouts, property details, materials and invoices together. Follow the work from the reported fault to the bill you share with the client.
Explore industry guideWhat to look for in software for a one-person business
Choose software for a one-person business by testing quotes, invoices, schedules, client records and exports against the way you actually work.
Read the guideSoftware for small business
Unleash your potential.
You do the work. Microtra gives you the software to run the business. Start your 14-day free trial. No card needed.
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