The deliverables need words
Shoot duration alone does not describe a photography assignment. Agree the setting, subjects, intended deliverables and revision boundaries before promising a price or a delivery plan.
Software for photography business owners
Give the shoot a clear business brief.
Before the camera comes out, someone needs to settle which images the client is actually paying to receive. Connect the accepted scope, shoot appointment and invoice so your time behind the camera starts with a clear agreement about the work.
Unleash your potential.
The everyday details
You know the work.
The admin adds up.
Preparation is easy to overlook
Location access, prop collection and equipment setup happen before the first frame. A calendar entry for camera time alone leaves the rest of the assignment floating outside the work record.
Changes arrive after the shoot
An additional product, extra image selection or second location can expand the original request. Record what was approved and discuss its effect before adding it to the final invoice.
An assistant needs a usable brief
A second photographer or assistant needs the agreed assignment and practical call time. Clarify which preparations they own, and communicate changes directly so a task list supplements the professional handover rather than replacing it.
How Microtra helps
Keep the business connected.
Use the tools that fit your day, with your records ready on your phone or on the web.
Keep the client brief accessible
Save the billing contact and ordinary business notes with estimates and invoice history. Use a dedicated image delivery and rights-management process where the assignment needs one.
Explore this featureSchedule the assignment around preparation
Add tasks and appointments to the job, assign staff and allow for setup in your own plan. A location change can be reflected in the work notes rather than left only in a message.
Explore this featureQuote the actual deliverables
Separate the shoot fee, approved editing work and agreed expenses into clear estimate lines. Convert the agreed work into invoices and share PDF documents through your device.
Explore this featureTrack effort after the camera is packed
Use the job timer or manual entries for preparation, shooting and editing time. Review these alongside travel and rental expenses to understand the work behind a finished assignment.
Explore this featureAccount for rented and purchased assets
Save expenses with receipt photos for equipment rental, props or other approved purchases. Review billable client costs against the agreement before adding them to the assignment account.
Explore this featureA day in the life
From the first quote to paid.
Define the assignment
Confirm the subjects, location, deliverables and billing contact. Resolve usage and contractual terms through your professional agreement process.
Reserve the shoot
Create the job and appointment with setup tasks. Confirm the time directly with the client and make any crew arrangements yourself.
Record a scope change
If the client adds products or retouching, discuss the additional work and update the estimate or invoice description after agreement.
Reconcile the business record
Share the invoice PDF, record payment received elsewhere and retain the job history alongside your separate image archive.
Your words
Find your way around.
Choose Other when you set up Microtra and these are the labels you start with. Change them, and the tools you use, any time in Modules & terms.
- Your work
- Job
- Your customer
- Client
Room to get started
Plans from $5.99/month.
Start with a 14-day free trial. No card needed. Compare plans to find the tools and invoice allowance that fit your business.
Your business. Your next step.
Try Microtra on your phone and on the web. Review plan details before choosing the right fit.
Compare plansA few useful answers
Questions from photography business owners.
Does this edit or deliver photographs?
Microtra does not edit images, provide photo galleries or deliver image selections. It supports the contacts, work records, estimates, invoices and costs surrounding a photography assignment.
How does a photographer begin setup?
Select Other for Job and Client. Linked records and stock start off; use Modules & terms to enable optional modules only when they suit your business.
Can I record editing as billable time?
Time entries can be linked to work, tasks, staff and billing rates. Agree the billing basis with the client and review those entries before preparing a time-based invoice.
Can I request payment through a gallery?
Microtra does not provide galleries or payment collection. Share an invoice PDF and use your existing payment method; pay links and card charging are coming soon.
Templates
Guides
Keep exploring
More for your business.
Real estate photography
Keep listing shoot briefs, agent contacts, appointments and invoices organized. Run the business beside your separate photography and delivery tools.
Explore industry guideWhat to look for in software for a one-person business
Choose software for a one-person business by testing quotes, invoices, schedules, client records and exports against the way you actually work.
Read the guideSoftware for small business
Unleash your potential.
You do the work. Microtra gives you the software to run the business. Start your 14-day free trial. No card needed.
Compare plans in USD