Software for photo booth business owners
The host's choice of digital images or printed strips shapes the package you need to prepare. Record the operating window, backdrop choice, print arrangement and venue contact with the work. Microtra organizes the business side; you run capture, printing and image delivery in your separate booth software.
Unleash your potential.
The everyday details
The client choosing the names on a print layout may not be the venue contact arranging load-in. Bring the agreed wording, approval status and access instructions into the job notes while keeping artwork files in your design workflow.
A reception running late can affect the attendant's time, booth collection and the final bill. Agree how an extension will be authorized and charged before it is added to the event.
Print media, ink or ribbon, prop replacements and travel still cost money when the client buys a package. Review the supplies used and preparation time instead of judging the event only by its headline invoice total.
How Microtra helps
Use the tools that fit your day, with your records ready on your phone or on the web.
Use estimate line items for booth operating hours, an attendant, a backdrop and agreed print options. State whether setup time, travel or additional prints are included, then turn the agreed scope into clear invoice details.
Explore this featureSave the host's contact details, billing preferences and venue site. Add notes and tasks to the job for the approved package, layout approval, loading entrance and on-site contact, so the brief is available from your phone or browser.
Explore this featureSchedule job-linked appointments for setup and operation and assign staff. Record preparation, attended hours and packing time against the work. Confirm booth and printer availability separately before offering the date.
Explore this featureEnter expenses for print media, replacement props and venue parking, attaching receipt photos. Compare income, expenses and outstanding invoices when reviewing the business, and retain your booth software's print counts in your own operating records.
Explore this featureA day in the life
Ask whether the host wants digital images, printed strips or both, and confirm the event's operating window. Prepare the estimate around the selected setup rather than sending a package name without its contents.
Handle layout proofs in your design tools and note what the client approved. Collect loading instructions and the venue contact, then create tasks for preparing the backdrop, props and print supplies.
Follow the scheduled setup visit and check the brief before opening. Use separate capture software for the camera or tablet, printer and image workflow; add any directly agreed extension to the business record.
Finish the agreed image handoff through your usual service. Review attendant time and invoice changes, share the invoice PDF through your device and enter the payment already received. Log supply costs before packing for the next event.
Your words
Choose Other when you set up Microtra and these are the labels you start with. Change them, and the tools you use, any time in Modules & terms.
Room to get started
Start with a 14-day free trial. No card needed. Compare plans to find the tools and invoice allowance that fit your business.
Try Microtra on your phone and on the web. Review plan details before choosing the right fit.
Compare plansA few useful answers
No. Use specialist photo booth software for capture, print layouts, printer control and guest image delivery. Microtra supports the estimates, client details, job notes, scheduling and invoices around that work.
Save items for the services you offer and explain the inclusions on each estimate. Separate the operating period, attendant and print options where that helps the host understand the scope. Store final artwork and image files in your separate production workflow.
Confirm the extra work and price directly with the authorized contact. Record the additional time against the job, update the invoice to reflect the agreement and review it before sharing a PDF. Microtra does not automatically calculate overtime from an event's end time.
Other setup starts with stock off. Enable stock in Modules & terms if you want location counts, reorder levels and purchasing tools for consumables. Microtra does not read a booth printer's remaining media or reserve booth equipment for an event.
Choose Other: an event's work starts as a Job and its paying contact as a Client, with linked records off. Keep venue details in client sites and job notes; you can adjust the labels in Modules & terms to suit your business.
Arrange payment using your existing method and record the amount received against the invoice. Card charging and pay links in Microtra are coming soon.
Keep exploring
Keep DJ event briefs, venue arrangements, estimates and invoices connected. Organize the business work around setup, performance and equipment costs.
Explore industry guideKeep photography briefs, shoot appointments, estimates and invoices together. Run the business around your camera and separate editing workflow.
Explore industry guideKeep planning scope, couple contacts, supplier notes, coordination time and invoices together. Microtra supports the business behind your wedding service.
Explore industry guideSoftware for small business
You do the work. Microtra gives you the software to run the business. Start your 14-day free trial. No card needed.
Compare plans in USD