A visit involves more than the pet
Entry arrangements, parking, alarms and where supplies are kept affect the time needed at a home. Confirm practical instructions directly and protect sensitive access details using your own secure process.
Software for pet sitters
Leave each household visit easy to pick up.
The evening visit is agreed, but the owner also needs a morning check before returning home. Put the agreed visits, contact details and chargeable work in one business record, with animal-care instructions handled through your own intake process.
Unleash your potential.
The everyday details
You know the work.
The admin adds up.
The household and the bill can diverge
An owner may request an added evening visit after the original estimate. Capture that agreement before changing the charge so the invoice reflects the revised care schedule.
A handover can miss a change
A second sitter needs to know which visit is assigned and what work was agreed. Scattered messages make it harder to distinguish a standing instruction from a one-off request.
An overnight has a different boundary
An owner may describe an overnight as both an evening presence and a morning visit. Agree the attendance window, duties and additional visits explicitly so neither the sitter nor the household assumes more coverage than was accepted.
How Microtra helps
Keep the business connected.
Use the tools that fit your day, with your records ready on your phone or on the web.
Give each household a clear contact
Keep client details and notes together with estimates and invoice history. Use those notes for ordinary business context; choose an appropriate separate method for keys, entry codes and confidential care information.
Explore this featureAssign the visits you arrange
Create jobs and appointments for the visits accepted, with tasks and assigned staff. Check the schedule yourself when an owner adds a visit or changes their return time.
Explore this featureMeasure an overnight separately
Save invoice items for drop-in visits, extended visits and overnight stays. Use a unit that matches the agreement and show approved additions rather than hiding them in a single unexplained total.
Explore this featureSee the administrative work too
Track job time for handovers and visits, adding entries manually when needed. Reviewing those hours can reveal why a seemingly short visit takes more business time than the time spent with the animal.
Explore this featureRetain approved out-of-pocket costs
Enter a pet-supply purchase with its receipt photo and mark a client cost as billable where appropriate. Review that approval before adding the item to the household invoice.
Explore this featureA day in the life
From the first quote to paid.
Take the household brief
Discuss the visit pattern, owner contact and backup contact through your normal intake procedure. Establish exactly which services the sitter has accepted.
Place each commitment
Add the agreed visits to the schedule, allowing for your own travel plan. Microtra route optimization is not available.
Record an agreed addition
Note an extra visit or approved supply purchase against the work. Keep any care observations in the care record system you have chosen.
Send a readable account
Prepare the invoice by service and quantity, share its PDF from your device and mark payments received elsewhere against the balance.
Your words
Find your way around.
Choose Other when you set up Microtra and these are the labels you start with. Change them, and the tools you use, any time in Modules & terms.
- Your work
- Job
- Your customer
- Client
Room to get started
Plans from $5.99/month.
Start with a 14-day free trial. No card needed. Compare plans to find the tools and invoice allowance that fit your business.
Your business. Your next step.
Try Microtra on your phone and on the web. Review plan details before choosing the right fit.
Compare plansA few useful answers
Questions from pet sitters.
Will owners get automatic visit updates?
Microtra does not provide automatic service reminders or a client portal. Arrange visit confirmations and care updates through the channels you agree directly with the owner.
Are pets linked to a client automatically?
Pet sitting uses the Other setup, with Job and Client labels. Linked records start off; enable them in Modules & terms if you want linked pet records.
Can a sitter see tomorrow's work?
Appointments can be linked to jobs and assigned to staff. Keep descriptions specific enough to distinguish a breakfast visit from an overnight handover at the same household.
Is payment processed by Microtra?
Record cash or payments taken through your existing provider. Card charging is coming soon, so sharing an invoice PDF does not collect the balance for you.
Features
Templates
Guides
Keep exploring
More for your business.
Pet boarding
Keep boarding stays, owner contacts, agreed extras and invoices organized. Microtra supports the business records around the care you provide.
Explore industry guidePet grooming
Keep pet records, grooming appointments, client details and invoices connected. Manage services and packages inside your business with Microtra.
Explore industry guideWhat to look for in software for a one-person business
Choose software for a one-person business by testing quotes, invoices, schedules, client records and exports against the way you actually work.
Read the guideSoftware for small business
Unleash your potential.
You do the work. Microtra gives you the software to run the business. Start your 14-day free trial. No card needed.
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