Microtra
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Software for party rental business owners

Plan the handoff as well as the party.

A rental needs more than an event date. Keep delivery access, setup work, the responsible contact and collection arrangements connected so the owner can plan the business side of the booking clearly.

Make room for the real work.

  • Table and chair delivery
  • Linen rental handoff
  • Tent setup by agreement
  • Party equipment collection
  • Event setup assistance
  • Return collection after a venue event

How it works.

  1. Record the event's working details

    Save the client contact, venue address and the person authorized to accept delivery. Note loading access, stairs, setup responsibilities and the collection arrangement. Other setup uses Job and Client in Microtra. Keep these practical details with the Job so the delivery team does not have to infer a service plan from an event name.

    See the clients feature

  2. Put delivery and collection on the owner's schedule

    Add appointments linked to the work and assign staff, checking working hours, breaks and time off. Leave room for loading, setup, pack-down and return travel according to your own plan. The schedule starts on for Other setup; service-booking and package modules start off and can be switched on in Modules & terms if wanted.

    See the jobs feature

  3. Check equipment commitments through your own process

    Confirm which tables, chairs, linens or other items are available before promising them. Staff and no-login equipment resources can appear on the schedule, but this page does not promise a rental inventory reservation or damage-deposit system. Stock starts off with Other setup; switch it on in Modules & terms if you choose to use stock tools.

    See the team feature

  4. Describe the agreed rental and service work clearly

    Prepare the estimate and invoice with the relevant item descriptions, delivery, setup and collection work, using your own quantities and prices. Discuss changes directly when the venue or guest arrangement changes. Share document PDFs through your device, record payments taken elsewhere and retain the completed handoff details for any later question.

    See the invoicing feature
Coming soon

What is still on the way.

Public online booking, card deposits and automatic service reminders are coming soon.

Useful answers.

Can customers reserve party equipment from a public page?

Public online booking is coming soon. The owner agrees the arrangement directly and organizes the work inside the app after checking equipment availability through the business's own process.

Does a scheduled equipment resource guarantee rental stock availability?

Review your equipment commitments and quantities yourself before accepting the rental. This page does not promise an automated reservation ledger that prevents overlapping hire of individual items or calculates rental availability.

How do I handle collection on a different day?

Create a clear collection appointment connected to the work, with the responsible contact and access details. Review staffing and transport again rather than assuming the delivery arrangement also covers the return.

Can I collect a deposit in Microtra?

Card deposits are coming soon. If you receive money through your existing method, record the payment against the relevant invoice and keep the agreed rental terms in your own business documentation.

Keep exploring.

Software for small business

Keep your party rental day connected.

Keep client details and the work behind each visit together in Microtra. Start your 14-day free trial. No card needed.

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