After-hours work needs a reliable handoff
The person who buys the service may not be present when cleaning begins. Your crew needs an agreed access contact and practical site instructions without relying on a last-minute message.
Software for office cleaning business owners
Keep every office visit tied to the agreed scope.
Your crew may arrive after the person who bought the service has gone home. Connect the customer's site information, agreed room scope and billing so the work remains clear from office access to the completed handoff.
Unleash your potential.
The everyday details
You know the work.
The admin adds up.
A recurring scope can acquire unpriced extras
An event cleanup, inside refrigerator or additional floor area can become expected without a commercial discussion. Keep routine tasks distinct from additions the customer has approved.
Several sites can belong to one account
Billing may go to a central office while local staff coordinate each visit. Contact and property context need to be clear enough that the crew and invoice both refer to the right premises.
How Microtra helps
Keep the business connected.
Use the tools that fit your day, with your records ready on your phone or on the web.
Separate the billing account from the premises
Save customer contacts, billing preferences and linked property records for office locations. Keep suitable access arrangements and the authorized site contact with the work, handling sensitive security credentials through your established secure process.
Explore this featureGive the evening crew a specific work list
Use job tasks and notes for agreed rooms, frequencies and handoff details. Link staff and appointments, then review your schedule before arranging each repeat visit or changing the crew's attendance.
Explore this featureReview hours where the work happened
Start timers or add staff time manually against the job and tasks. Review entries by the relevant office work before using them to evaluate scope or prepare a time-and-materials invoice.
Explore this featureBill the scope rather than a vague clean
Use saved items for the agreed routine service and separately approved extras. Check the billing period, share invoice PDFs from your device and record payments received elsewhere, keeping overdue balances visible.
Explore this featureA day in the life
From the first quote to paid.
Walk through the premises and expectations
Discuss work areas, exclusions, waste handling and the approved access process with the customer. Record the commercial scope and property context before arranging the first crew attendance.
Translate the scope into crew tasks
Create the job's practical work list and assign the appointment. Confirm the access contact directly, especially when cleaning takes place outside the customer's normal office hours.
Capture exceptions during the visit
Record completed tasks and staff time. If a requested addition falls outside the agreed service, discuss approval rather than quietly making it part of every future visit.
Review account and site separately
Prepare the invoice for the right account and completed scope, then share its PDF. Enter payment received elsewhere and review site costs before agreeing further work.
Your words
Find your way around.
Choose Cleaning when you set up Microtra and these are the labels you start with. Change them, and the tools you use, any time in Modules & terms.
- Your work
- Job
- Your customer
- Customer
- Your records
- Properties
Room to get started
Plans from $5.99/month.
Start with a 14-day free trial. No card needed. Compare plans to find the tools and invoice allowance that fit your business.
Your business. Your next step.
Try Microtra on your phone and on the web. Review plan details before choosing the right fit.
Compare plansA few useful answers
Questions from office cleaning business owners.
Can one customer have several office locations?
Customer records support multiple sites, and Cleaning enables linked property records. Keep each office's scope and contact details identifiable so staff attendance and billing refer to the correct premises.
Are recurring cleaning visits scheduled for me?
You arrange repeat attendance yourself. Create and adjust appointments to match the agreed service and staff availability, and confirm changes through your normal customer communication channel.
Does it automatically track the crew's location?
GPS tracking is not available in Microtra. Staff time entries and task updates record business work; they do not provide a live location or prove physical attendance at a site.
Can we manage consumable supplies too?
Stock starts off for Cleaning. Enable it in Modules & terms before using counts, location transfers and purchasing. The default labels are Job, Customer and Properties.
Templates
Guides
Keep exploring
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Explore industry guideHow to write an invoice a client can understand
Write a clear invoice with business and client details, useful line items, totals, payment instructions and a repeatable check before sharing it.
Read the guideSoftware for small business
Unleash your potential.
You do the work. Microtra gives you the software to run the business. Start your 14-day free trial. No card needed.
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