Software for commercial cleaning owners
A cleaner arriving after office hours needs more than a building address. The agreed rooms, access instructions and person to contact shape the visit. Keep customer and property context with the work so the invoice reflects the service the facility actually requested.
Unleash your potential.
The everyday details
Reception areas, staff kitchens and washrooms each need an explicit service description. A proposal saying office cleaning leaves room for disagreement about internal glass, consumable restocking or periodic floor work when the crew reaches the site.
Alarm arrangements, key collection, restricted rooms and the facility contact often sit in separate conversations. Use secure procedures for sensitive access information, and give the team practical visit details without copying secrets into general notes.
Carpet extraction, high dusting and floor treatment do not belong in every ordinary clean. If buried in the same description, the owner can lose sight of what was promised and what needs separate time or approval.
Liners, chemicals, cloths and equipment maintenance cost money even when a site pays a fixed service amount. Comparing the invoice with the spending behind it is more useful than assuming a repeat customer remains profitable indefinitely.
How Microtra helps
Use the tools that fit your day, with your records ready on your phone or on the web.
Use Customer contacts and linked Properties for multiple cleaning sites. Save agreed scope and practical site notes alongside estimates and invoices, while keeping confidential security credentials in the secure process your business uses.
Explore this featureDescribe routine cleans and approved additional work as distinct estimate items. Use quantities and units matching the agreement, such as visits or a defined service area, instead of a vague description covering any task in the building.
Explore this featureAdd job appointments and assigned staff to the schedule. Plan recurring visits yourself and account for access windows. Microtra stores work you arrange; it does not inspect cleaning standards or run a specialist facility audit.
Explore this featureTrack time against the work and review expenses with receipt photos for supplies and equipment. Stock starts off for Cleaning; enable it in Modules & terms before using stock records for supplies held at your sites.
Explore this featureA day in the life
List included rooms, excluded areas and periodic tasks the facility may request separately. Confirm who approves a change before service starts so the crew is not negotiating scope in an empty building.
Add the site and appointment with assigned staff. Confirm arrival directly with the facility contact and keep sensitive security information within your controlled access process rather than ordinary shared business notes.
Note an inaccessible room or a request for extra carpet work. Discuss the commercial change before updating the service description, so a problem at the site does not quietly become unpaid additional labor.
Review actual services and approved additions, share the invoice PDF from your device and record payment received elsewhere. Use recorded hours and expenses when reviewing whether the site agreement needs another pricing conversation.
Your words
Choose Cleaning when you set up Microtra and these are the labels you start with. Change them, and the tools you use, any time in Modules & terms.
Room to get started
Start with a 14-day free trial. No card needed. Compare plans to find the tools and invoice allowance that fit your business.
Try Microtra on your phone and on the web. Review plan details before choosing the right fit.
Compare plansA few useful answers
Yes. Customer details support multiple sites and linked Properties in the Cleaning setup. Make the building explicit on each job and invoice so the manager can allocate the service and your crew can identify the correct destination.
Arrange repeat visits yourself and enter appointments you agree. Check staff availability and the facility access window before confirming. Automatic service reminders are coming soon, so use your existing communication process.
Microtra provides general work notes, tasks, time and business records. It does not supply specialist facility inspection scoring or determine cleaning compliance. Use procedures and documentation appropriate to the site and services you provide.
Agree the additional scope and price with the authorized contact, add a clear estimate or invoice item and schedule the work separately when needed. Keep it distinguishable from routine visits covered by the ordinary site agreement.
Keep exploring
Keep house cleaning estimates, property notes, scheduled visits and invoices together. Run first cleans and regular home visits with Microtra.
Explore industry guideKeep window cleaning quotes, property details, visits and invoices together. Run residential and commercial work with Microtra on phone and web.
Explore industry guideStart a house cleaning business with a clear service, equipment plan, pricing method and first-client checklist, then organize repeat visits and invoices.
Read the guideSoftware for small business
You do the work. Microtra gives you the software to run the business. Start your 14-day free trial. No card needed.
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