Free document template
Distinguish wedding planning from event-day coordination
Full planning, partial planning and event-day coordination hand different decisions to the planner. This PDF and DOCX sample helps you define that delegation, the couple's approvals and the handoff to vendors. It is a downloadable outline for attorney review rather than a finished wedding planning agreement.
This is a sample, not legal advice. Have a qualified attorney in your state review any contract before you use it.
Inside the downloadable sample
- Planning package and decision holders
- Budget guidance and purchasing authority
- Vendor research and separate agreements
- Design approvals and planning milestones
- Event-day coverage and practical boundaries
- Fees, postponement and closing the engagement
The PDF and editable DOCX contain the sample clauses and blank agreement fields. Microtra does not generate contracts.
How to use the template.
- Choose the planning level and list decisions the couple will keep rather than assuming full delegation.
- Map the vendor signing, budget approval and event-day responsibility arrangements.
- Take the outline to a qualified attorney in your state for authority, compensation and cancellation terms.
- Retain the reviewed agreement with approved plans and later changes to the event scope.
Useful answers.
Does hiring a planner make the planner responsible for every vendor?
Define the actual role. Researching or coordinating suppliers is different from contracting to deliver their services; counsel should review the agreement's responsibility language.
How can family involvement be handled?
Identify who can give instructions and approve spending or design decisions. A clear approval contact helps prevent conflicting requests from becoming unplanned work.
Should teardown be assumed in event-day coordination?
Name the tasks explicitly. Supervising the timeline, packing decor, moving rentals and clearing a venue may require different staff and time, so include only the work actually booked.
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