A total shirt count hides the size breakdown
An order can look correct overall while the needed sizes or colors are missing. Clear item descriptions help you compare the customer's request, supplied goods and final invoice.
Software for T-shirt business owners
Keep sizes, quantities and the order agreement straight.
Approval of the artwork does not settle the size breakdown. Keep garment variants, agreed quantities and decoration scope clear enough to compare with purchasing and the finished goods. Microtra supports those business records while artwork and production stay in your specialist tools.
Unleash your potential.
The everyday details
You know the work.
The admin adds up.
Artwork changes can change the agreement
A different print position, additional design or late quantity change may affect your production plan. Record what the customer approves and which additions need a revised estimate.
Blanks and finished goods need context
Supplier purchases, damaged items and completed stock do not tell the same story. Without location and item records, the shelf count can drift away from what is available for an order.
Customer collection needs a finished-goods check
A completed production run may still contain shortages, damaged pieces or unapproved substitutions. Compare the actual size and color breakdown with the accepted agreement before the invoice or collection conversation treats the whole run as complete.
How Microtra helps
Keep the business connected.
Use the tools that fit your day, with your records ready on your phone or on the web.
Keep recognizable item variants
Use saved items and variants for the shirts you sell. Record stock by location, count physical items and record wastage or transfers as goods move through your business.
Explore this featureMake the order bill readable
Describe garment type, size, color and the agreed decoration service on estimate and invoice lines. Review quantities against the customer-approved breakdown before sharing the PDF.
Explore this featureConnect buying to the work
Keep supplier contacts and price lists, create purchase orders and record supplier bills. Link material costs to the work where appropriate so purchases have a business context.
Explore this featureTrack the money behind the order
Enter business expenses and receipt photos. Review income and outstanding invoices, then record payments received through the method you already use with your customers.
Explore this featurePreserve the customer's commercial history
Save contact details, client notes and document preferences with estimates, invoices and recorded payments. A returning club or employer can then discuss a new purchase with its earlier billing context available.
Explore this featureA day in the life
From the first quote to paid.
Confirm the garment breakdown
Ask the customer for sizes, colors, artwork responsibility and the required completion arrangement. Separate unconfirmed choices from the items ready to price.
Document the agreed order
Prepare an estimate that shows garment quantities and decoration scope. Obtain approval through your usual process and keep design files in your chosen production workflow.
Check what must be purchased
Review stock counts by location and supplier options. Record purchasing and item movements rather than assuming every shirt in the building is available to sell.
Reconcile the finished quantities
Compare the completed goods with the approved order and invoice lines. Share the PDF, record payment received elsewhere and review any remaining balance.
Your words
Find your way around.
Choose Retail shop when you set up Microtra and these are the labels you start with. Change them, and the tools you use, any time in Modules & terms.
- Your work
- Order
- Your customer
- Customer
Room to get started
Plans from $5.99/month.
Start with a 14-day free trial. No card needed. Compare plans to find the tools and invoice allowance that fit your business.
Your business. Your next step.
Try Microtra on your phone and on the web. Review plan details before choosing the right fit.
Compare plansA few useful answers
Questions from T-shirt business owners.
Will Microtra create artwork or control printing equipment?
Microtra does not design graphics, separate colors, generate embroidery files or operate print equipment. It organizes the business records surrounding production and sales.
Which terminology appears for shirt orders?
Retail shop starts with Order and Customer, with stock and locations enabled. Scheduling and timesheets start off; switch them on in Modules & terms if your business needs them.
How should I price custom work?
Separate the garments, decoration service and approved extras. Use your own supplier costs, production effort and overhead to work out prices, then present quantities and units the customer can review.
Does recording a sale charge the customer's card?
Microtra records the sale and payments taken elsewhere. Card charging, Tap to Pay and pay links are coming soon, so keep using your existing collection method.
How can I handle a different quantity after approval?
Revise the commercial scope with the customer before treating the change as accepted. Check the size breakdown, supplier needs and decoration work through your own production process, then update the estimate and final invoice to match the revised agreement.
Guides
Keep exploring
More for your business.
Print shop
Keep print orders, paper stock, finishing charges and customer invoices connected. Organize business records alongside your separate production tools.
Explore industry guideSmall retail shops
Manage shop stock by location, counts, suppliers and purchase orders. Record sales and payments taken elsewhere with Microtra on phone and web.
Explore industry guideSoftware for small business
Unleash your potential.
You do the work. Microtra gives you the software to run the business. Start your 14-day free trial. No card needed.
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