The payer may not be the learner
A parent or guardian may handle the invoice and schedule for more than one swimmer. Keep the billing contact and the agreed lesson description clear so family arrangements do not become ambiguous charges.
Software for swim school owners
Keep the lesson business afloat between pool sessions.
The parent arranging lessons may be paying for more than one swimmer, with different instructors and visit patterns. Keep the administrative agreement, scheduled teaching time and lesson credits understandable on the account. Your school's learner assessment and pool-safety processes remain separate responsibilities.
Unleash your potential.
The everyday details
You know the work.
The admin adds up.
A makeup lesson can obscure the pack balance
A rescheduled visit is different from an extra lesson or a used credit. You need a clear record of the arrangement before telling a family how many visits remain.
Pool time includes the handoff
An instructor needs time to receive the next learner and finish the previous conversation. A diary filled only with lesson start times can hide that transition.
Group teaching needs its own operational process
A group lesson involves learner suitability, supervision and pool arrangements as well as time in the diary. A business booking alone should not be treated as confirmation that all teaching and safety arrangements have been completed.
How Microtra helps
Keep the business connected.
Use the tools that fit your day, with your records ready on your phone or on the web.
Reserve the teaching time
Set services with duration, buffers, staff and availability. Create bookings inside the app and review conflict checks before confirming lesson arrangements with the family.
Explore this featureKeep the billing contact accessible
Save contacts and client notes with invoices and payment history. Use clear descriptions to identify the lesson arrangement without treating the account record as a specialist learner-management system.
Explore this featureReview lesson credits together
Track packs and memberships inside your school, including credit use, expiration and balances. Check the agreed policy and actual visit history before changing a family's credits.
Explore this featureSeparate instruction from administration costs
Log staff time and record business expenses with receipt photos. Prepare clear lesson invoices, share PDFs through your device and record money collected through your established method.
Explore this featureExplain the lesson service on the invoice
Use distinct descriptions for the lesson arrangement and any separately agreed service. Review quantities and the responsible payer, then share the PDF through your device and record the payment received elsewhere.
Explore this featureA day in the life
From the first quote to paid.
Agree the lesson arrangement
Confirm the learner, billing contact, instructor and intended visit pattern directly with the family. Keep your separate assessment and safeguarding processes in place.
Create the lesson booking
Choose the service and instructor, allow for transition time and review conflicts. Explain how the family should contact you about changes.
Record attendance-related business details
Keep the appointment and service notes accurate and review credit use. Make any rescheduling decision through the school's own policy and direct conversation.
Review the family account
Check the pack balance or prepare the invoice for lessons delivered. Share the document PDF and record payment already received through your normal collection process.
Your words
Find your way around.
Choose Yoga & fitness studio when you set up Microtra and these are the labels you start with. Change them, and the tools you use, any time in Modules & terms.
- Your work
- Session
- Your customer
- Member
Room to get started
Plans from $5.99/month.
Start with a 14-day free trial. No card needed. Compare plans to find the tools and invoice allowance that fit your business.
Your business. Your next step.
Try Microtra on your phone and on the web. Review plan details before choosing the right fit.
Compare plansA few useful answers
Questions from swim school owners.
Does Microtra manage swimming assessments and pool safety?
Microtra does not supply swim-level assessments, safeguarding procedures or pool-safety management. It supports the business administration around your teaching operation.
Why does the setup say Member?
Yoga & fitness studio starts with Session and Member terminology, with in-app bookings and packages enabled. Linked records start off; change optional modules in Modules & terms if needed.
Can parents book lessons themselves?
Public online booking is coming soon. Arrange lessons directly and have the business create and reschedule bookings inside Microtra.
Can lesson packs be managed without selling them online?
Yes. Track packs arranged directly with families inside the app, including credits, balances and renewals. Online package sales and card deposits are coming soon.
Can one payer receive a clear family invoice?
Use service descriptions that distinguish the agreed lessons and learners as appropriate to your privacy process. Keep the billing contact and quantities clear, while detailed learner assessments and family information remain in the records your school uses for teaching.
Guides
Keep exploring
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Arrange yoga sessions, instructor availability, member packs and invoices inside Microtra. Keep the studio's business details ready between classes.
Explore industry guideSoftware for small business
Unleash your potential.
You do the work. Microtra gives you the software to run the business. Start your 14-day free trial. No card needed.
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