The person attending may not be the billing contact
A parent may arrange a child's instruction, while another family member asks about payment. Clear contact and billing details prevent awkward conversations when classes are about to begin.
Software for martial arts school owners
Give the school office a place beyond the mat.
When a parent asks about membership as the next lesson begins, the instructor needs an answer without leaving the mat to search old messages. Connect session arrangements, member records and billing so the school office has a clear reference for each agreement.
Unleash your potential.
The everyday details
You know the work.
The admin adds up.
A lesson pack needs a shared reference
An introductory pack and an ongoing membership do not work the same way. Staff need to understand the arrangement, remaining credits and expiration before promising another session.
Teaching time is only part of the diary
Mat preparation, introductory conversations and private instruction compete with group sessions. A full list of start times can conceal the space needed to prepare and reset.
How Microtra helps
Keep the business connected.
Use the tools that fit your day, with your records ready on your phone or on the web.
Keep the administrative member picture
Save contact information, billing preferences, notes and invoice history. Record who handles the account in your business notes, while maintaining safeguarding, waivers and specialist training records through your established procedures.
Explore this featurePlan services inside the school
Define session services with duration, buffers, staff and availability. Create or reschedule bookings in the app and review conflict checks before confirming the arrangement with the member or their contact.
Explore this featureFollow packs and memberships
Track credit use, balances, expiration, top-ups and renewals for arrangements made directly with members. Distinguish an introductory pack from continuing membership instead of relying on a paper receipt at reception.
Explore this featureSeparate instruction from money received
Create estimates or invoices for the agreed teaching package and other approved items. Share PDFs using your device and record payments received elsewhere, then review outstanding invoices apart from the session schedule.
Explore this featureA day in the life
From the first quote to paid.
Agree an introduction to the school
Discuss the intended instruction and who will manage the account. Save the member's contact information and explain the scope of any introductory arrangement.
Place the teaching commitment
Choose the service, instructor and available time. Leave a realistic buffer for preparation, then confirm the session directly before entering the final booking.
Review the member's arrangement
Check whether the visit belongs to a pack or membership. Keep business credit use accurate, and maintain grading, attendance or training assessments through your separate school process.
Close the account conversation
Share the relevant invoice, enter payment received by your usual method and discuss renewal or another session. Review supply expenses after teaching finishes.
Your words
Find your way around.
Choose Yoga & fitness studio when you set up Microtra and these are the labels you start with. Change them, and the tools you use, any time in Modules & terms.
- Your work
- Session
- Your customer
- Member
Room to get started
Plans from $5.99/month.
Start with a 14-day free trial. No card needed. Compare plans to find the tools and invoice allowance that fit your business.
Your business. Your next step.
Try Microtra on your phone and on the web. Review plan details before choosing the right fit.
Compare plansA few useful answers
Questions from martial arts school owners.
Which terms does the school setup use?
Yoga & fitness studio gives this page Session and Member as its labels, with bookings and packages enabled. Stock and linked records begin off; switch them on in Modules & terms if your administration needs them.
Does Microtra track belts, grading eligibility or tournament results?
It does not provide specialist martial arts progression or competition records. Keep those in your school system and use Microtra for the commercial arrangements, member contacts and invoices around teaching.
Can members purchase a membership online?
Online package sales and public online booking are coming soon. Arrange membership directly and maintain its credits, balances and renewals inside the app.
Can I account for uniforms or training supplies?
Saved invoice items can describe approved goods alongside instruction. If you need stock counts and purchasing, enable stock in Modules & terms first; it does not start enabled for Yoga & fitness studio.
Features
Guides
Keep exploring
More for your business.
Personal training
Organize personal training sessions, client contacts, packages and invoices. Keep bookings, credit balances and business expenses in Microtra.
Explore industry guideHow to write an invoice a client can understand
Write a clear invoice with business and client details, useful line items, totals, payment instructions and a repeatable check before sharing it.
Read the guideSoftware for small business
Unleash your potential.
You do the work. Microtra gives you the software to run the business. Start your 14-day free trial. No card needed.
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