Preparation is not an invisible extra
The condition of the surface can change the proposed labor. Explain what correction or preparation is included, and settle additional work with the customer before it becomes part of the final invoice.
Software for coating business owners
Make the preparation agreement as clear as the finish.
Preparation deserves a place in the coating agreement before a result is promised. Discuss inspection, washing, correction and the surfaces included rather than quoting from the vehicle name alone. Microtra connects the customer, service arrangement and invoice while your product and installation procedures control the technical work.
Unleash your potential.
The everyday details
You know the work.
The admin adds up.
Different surfaces need explicit scope
Paint, glass, wheels and trim may be discussed together but need distinct agreement. List the surfaces included so the customer understands what the service price covers.
Handover depends on the process
Collection arrangements need to fit your installation and product procedures. Confirm the planned handover directly instead of letting an appointment start time imply when the vehicle will be ready.
How Microtra helps
Keep the business connected.
Use the tools that fit your day, with your records ready on your phone or on the web.
Keep customer and vehicle context close
Use linked vehicle records and customer details for identification and commercial history. Put the agreed surfaces, inspection observations and service scope in appointment notes rather than presenting them as a technical coating assessment.
Explore this featureQuote the actual preparation and application
Create estimate items for the preparation, correction and coating work you have assessed. Enter your own quantities and prices, and avoid turning a product description into an unsupported promise about durability or condition.
Explore this featureReserve space for the whole service
Set services with duration, buffers, staff and availability. Create the booking inside the app after checking your working process, then confirm the appointment and handover directly with the customer.
Explore this featureCompare spending with the work completed
Record coating products, pads, protective supplies and outside business costs with receipt photos. Review those expenses alongside the invoice so extensive preparation is visible in the business record as well as on the vehicle.
Explore this featureKeep the work stages understandable
Preparation, application and handover can involve different staff or working areas. Use tasks and status to describe where the commercial job stands, keeping approved additions with the appointment notes. Review that record before speaking with the customer so an unfinished stage is explained accurately, while your separate technical procedures determine when the product and surface are ready for the next step.
Explore this featureA day in the life
From the first quote to paid.
Inspect and discuss
Review the customer?s intended result and inspect the surfaces through your professional process. Clarify which areas need a separate decision before pricing the work.
Approve the scope
Prepare the estimate with preparation and application described clearly. Discuss exclusions and planned handover, then resolve questions before reserving the service appointment.
Follow the agreed stages
Use appointment notes for approved changes and completed commercial work. Follow the product guidance and your technical procedures for application, checking and care information.
Complete the handover
Review what was supplied with the customer and provide care information through your normal process. Share the invoice PDF from your device and record payment received elsewhere.
Your words
Find your way around.
Choose Mobile car wash when you set up Microtra and these are the labels you start with. Change them, and the tools you use, any time in Modules & terms.
- Your work
- Appointment
- Your customer
- Customer
- Your records
- Vehicles
Room to get started
Plans from $5.99/month.
Start with a 14-day free trial. No card needed. Compare plans to find the tools and invoice allowance that fit your business.
Your business. Your next step.
Try Microtra on your phone and on the web. Review plan details before choosing the right fit.
Compare plansA few useful answers
Questions from coating business owners.
Does Microtra assess paint or recommend a coating?
Microtra does not assess finish condition, choose products or calculate application specifications. Use appropriate technical tools and product guidance, then record the commercial work you agree to provide.
Which setup does a coating business use?
Mobile car wash starts with Appointment, Customer and Vehicles. Linked vehicle records are enabled, while stock starts off and needs enabling in Modules & terms before use.
Can I track coating bottles and consumables?
Enable stock in Modules & terms first. You can then record the supply items, locations, purchases and wastage you choose to manage, using quantities established through your own working process.
Can customers pay a deposit through the booking?
Card deposits and public online booking are coming soon. Arrange the service directly, take payment through your existing method and record the amount received in Microtra.
Guides
Keep exploring
More for your business.
Mobile car detailing
Keep mobile detailing appointments, vehicle records, estimates and invoices together. Organize customer visits, job time and costs with Microtra.
Explore industry guidePainting
Keep painting estimates, property details, preparation tasks and invoices connected. Organize room-by-room work, labor and expenses with Microtra.
Explore industry guideHow to write an invoice a client can understand
Write a clear invoice with business and client details, useful line items, totals, payment instructions and a repeatable check before sharing it.
Read the guideSoftware for small business
Unleash your potential.
You do the work. Microtra gives you the software to run the business. Start your 14-day free trial. No card needed.
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