One-off items are hard to recognize later
A general label such as household goods may cover pieces with very different condition and pricing. Descriptions need enough detail for staff to match a sale or count to the actual item.
Software for thrift store owners
Make changing stock easier to account for.
The selling floor changes whenever another batch reaches the back room. Keep item descriptions, location counts and the money trail recognizable as goods move through the shop. Intake decisions, condition assessment and valuation remain with your team.
Unleash your potential.
The everyday details
You know the work.
The admin adds up.
The back room is part of the stock picture
Goods on the floor, awaiting preparation and moved to another location can get counted differently. A transfer should have a clear record rather than becoming a mysterious shortage.
A busy sales day does not explain the costs
Purchased stock, fixtures, cleaning supplies and other expenses all affect the business. Reviewing only recorded sales leaves the shop's operating picture incomplete.
Mixed batches need a deliberate item-record choice
A box of similar goods and a distinctive furniture piece may need different descriptions for a usable count. Choose a level of detail your team can maintain instead of building item records that nobody can recognize on the floor.
How Microtra helps
Keep the business connected.
Use the tools that fit your day, with your records ready on your phone or on the web.
Keep item and location records
Use saved items and stock by location, with physical counts, transfers and wastage. Choose descriptions that your team can recognize when counting a changing assortment.
Explore this featureGive purchases a clear supplier trail
Maintain supplier contacts, price lists, purchase orders and supplier bills for goods you buy. Keep your own intake records for donated items rather than assuming purchasing records describe every source.
Explore this featureRecord sales and money received
Enter sales using saved items or amounts and record payments already taken elsewhere. Keep invoice descriptions clear when a customer needs an itemized document for a purchase.
Explore this featureReview the shop beyond the till
Capture business expenses and receipt photos, then review income, expenses and outstanding invoices. Use physical counts to investigate the item record rather than treating financial reports as a substitute for checking the floor.
Explore this featureKeep customer documents consistent
Save contact details and document preferences for customers who need invoices, with their payment history. Make item descriptions recognizable so an account record can be matched to the secondhand goods actually purchased.
Explore this featureA day in the life
From the first quote to paid.
Describe incoming goods
Follow the shop's intake process and decide which items need individual records. Give condition and identifying details enough attention that a later count can recognize the goods.
Place goods in the right location
Record the items held in each stock location. Keep movements from back-room storage to the selling area visible in the business record.
Record the completed sale
Choose the appropriate item or amount and record the payment received through the shop's established method. Provide an invoice document where your process calls for one.
Compare records with the shelves
Complete physical counts and review transfers or wastage. Enter business spending with supporting receipts and use the reports to review the financial side of the shop.
Your words
Find your way around.
Choose Retail shop when you set up Microtra and these are the labels you start with. Change them, and the tools you use, any time in Modules & terms.
- Your work
- Order
- Your customer
- Customer
Room to get started
Plans from $5.99/month.
Start with a 14-day free trial. No card needed. Compare plans to find the tools and invoice allowance that fit your business.
Your business. Your next step.
Try Microtra on your phone and on the web. Review plan details before choosing the right fit.
Compare plansA few useful answers
Questions from thrift store owners.
Is this a specialist donation or consignment system?
Microtra does not provide specialist donation valuation, consignment settlement or charitable reporting workflows. It supports general retail stock, purchasing, sales and business records.
What does Retail shop turn on?
Retail shop uses Order and Customer, with stock and locations enabled. Scheduling, timesheets and linked records start off; optional modules can be changed in Modules & terms.
Can I represent unique secondhand pieces?
Use clear saved-item descriptions and the item structure appropriate to your goods. Keep your intake and condition decisions in your own process so the record describes the actual piece you are selling.
Can customers tap a card in Microtra?
Tap to Pay and card charging are coming soon. Use your existing payment method and record the money received with the sale.
Can Microtra set a resale value for a donated item?
Microtra does not appraise goods or determine donation values. Your shop establishes the appropriate intake and pricing process; enter the resulting item descriptions and selling prices so business records reflect the decisions your team has made.
Guides
Keep exploring
More for your business.
Small retail shops
Manage shop stock by location, counts, suppliers and purchase orders. Record sales and payments taken elsewhere with Microtra on phone and web.
Explore industry guideSoftware for small business
Unleash your potential.
You do the work. Microtra gives you the software to run the business. Start your 14-day free trial. No card needed.
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