Bar service can mean different things to each person
A host may expect glassware, ice or mixers when your proposal covers staffing alone. Spell out who supplies each part of the bar before loading equipment or buying consumables.
Software for mobile bartenders
Settle the service plan before the bar arrives.
If the host expects you to supply the ice, that responsibility belongs in the agreement before the bar is loaded. Keep the customer contact, approved service and event costs together, with a clear account of what your team will bring and do.
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The everyday details
You know the work.
The admin adds up.
Setup and breakdown surround the serving window
Venue access, loading distance and clearing the bar affect the engagement. The hours guests see are only part of the work that needs a place in the estimate.
Event purchases need a home
Garnishes, napkins, disposables and hired equipment can be bought for a single gathering. Keeping those receipts with the business helps you review the service instead of judging it only by the fee.
How Microtra helps
Keep the business connected.
Use the tools that fit your day, with your records ready on your phone or on the web.
Quote the responsibilities clearly
Use estimate lines for bar staffing, setup, agreed supplies and equipment charges. State who supplies beverages and other materials in your scope; check licensing and service responsibilities separately with the appropriate authorities and qualified advisers.
Explore this featureKeep the host and venue context
Save customer contact information, billing preferences and notes for venue access and the approved service. Keep estimates and payment history connected to the account rather than buried in the menu discussion.
Explore this featurePrepare the event supplies
Manage saved items, suppliers, purchase orders and stock by location with the Bakery & food setup. Record transfers or wastage where relevant; Microtra does not calculate drink recipes or determine beverage quantities for the event.
Explore this featureReview the event's real spending
Photograph receipts and enter business expenses for consumables, equipment hire and transport. Check the completed service against the invoice, share its PDF from your device and record payment received through your usual method.
Explore this featureA day in the life
From the first quote to paid.
Define what the host is buying
Ask about the venue, serving window and responsibilities for drinks, ice, glassware and cleanup. Convert that conversation into an itemized scope before making purchases.
Confirm access and preparation
Keep loading and handoff details with the customer. Bakery & food starts with scheduling off; enable it in Modules & terms before adding event appointments to the app's schedule.
Record the event's purchases
Prepare supplies with your own event planning process, then save purchase receipts and costs. Check the physical equipment list before departure rather than relying on a billing item as a packing checklist.
Complete the commercial handoff
Review any approved extension or extra supply charge. Share the final invoice PDF, enter payment taken elsewhere and review remaining supplies and event expenses after breakdown.
Your words
Find your way around.
Choose Bakery & food when you set up Microtra and these are the labels you start with. Change them, and the tools you use, any time in Modules & terms.
- Your work
- Order
- Your customer
- Customer
Room to get started
Plans from $5.99/month.
Start with a 14-day free trial. No card needed. Compare plans to find the tools and invoice allowance that fit your business.
Your business. Your next step.
Try Microtra on your phone and on the web. Review plan details before choosing the right fit.
Compare plansA few useful answers
Questions from mobile bartenders.
Does this plan beverage quantities or verify service permissions?
Microtra does not supply beverage forecasting or determine licensing, insurance or responsible-service obligations. Use your professional event process and check the relevant official authorities and licensed advisers for those responsibilities.
Which setup is used for mobile bartending?
Bakery & food starts with Order and Customer, plus stock and locations. Scheduling and timesheets start off; enable them in Modules & terms before using those tools for event attendance and staff hours.
Can I show that the host supplies the alcohol?
Write the allocation of supplies explicitly in the estimate's scope and notes. Separate your service and consumable lines so the customer can review the arrangement before confirming it.
Can Microtra send the invoice for me by server email?
Server email delivery is coming soon. Share the invoice PDF through your device using your established customer channel, and record the payment after it is received elsewhere.
Templates
Guides
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Read the guideSoftware for small business
Unleash your potential.
You do the work. Microtra gives you the software to run the business. Start your 14-day free trial. No card needed.
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