An extra service can be agreed at the stall door
An owner may ask for additional handling or a changed turnout arrangement during a quick conversation. Confirm the scope and billing before the request becomes an undocumented part of the routine.
Software for boarding barn owners
Keep the barn's business records as clear as its routines.
Boarding brings regular charges alongside extra turnout, handling or supplies arranged with an owner. Give those business details a reliable place beside contacts and invoices, while keeping horse care and veterinary records in the systems suited to them.
Unleash your potential.
The everyday details
You know the work.
The admin adds up.
The payer and daily contact may differ
A horse can involve an owner, rider and another person paying the bill. Make the business contact and approval arrangement clear without assuming everyone can authorize a change.
Barn spending is broader than feed
Bedding, repairs, equipment hire and facility costs can be spread across purchases. Keep the expense evidence organized so an invoice total is not mistaken for the business result.
How Microtra helps
Keep the business connected.
Use the tools that fit your day, with your records ready on your phone or on the web.
Make agreed services recognizable
Use saved invoice items for board and separately agreed extras. Write descriptions that distinguish the service period and the approved work, then review the document before sharing its PDF.
Explore this featureRetain owner billing context
Keep client contact details, notes and invoice history together. Identify who approves business changes and confirm any care instructions through your barn's professional operating process.
Explore this featureArrange the work your staff accepts
Create jobs with tasks and assigned appointments for agreed business work. Set visits yourself and review the schedule when the owner changes an arrangement.
Explore this featureRecord spending with its evidence
Enter business expenses for bedding, feed purchases or repairs with receipt photos. Review categories and outstanding invoices alongside the services your barn has billed.
Explore this featureUnderstand additional labor
Log time for separately agreed handling or facility work where it helps your costing. Compare the effort with your own allowance before offering similar services to another owner.
Explore this featureA day in the life
From the first quote to paid.
Set the business arrangement with the owner
Clarify the boarding service, billing contact and extras that need approval. Keep the actual boarding agreement and care documentation in the appropriate professional records.
Review an added request
Discuss the work, who can authorize it and how it will be charged. Put the accepted business task beside the work record rather than relying on a message relayed by another rider.
Capture costs while receipts are available
Record purchases and facility expenses as they occur. Keep any horse-specific clinical information out of ordinary billing notes and follow your established care procedures.
Check the billing period
Review the agreed board line and approved extras against your own records. Share the checked invoice PDF and enter payments received elsewhere, leaving any unpaid balance visible.
Your words
Find your way around.
Choose Other when you set up Microtra and these are the labels you start with. Change them, and the tools you use, any time in Modules & terms.
- Your work
- Job
- Your customer
- Client
Room to get started
Plans from $5.99/month.
Start with a 14-day free trial. No card needed. Compare plans to find the tools and invoice allowance that fit your business.
Your business. Your next step.
Try Microtra on your phone and on the web. Review plan details before choosing the right fit.
Compare plansA few useful answers
Questions from boarding barn owners.
Does the app provide a horse health or feeding system?
Microtra does not provide veterinary records, ration planning or animal-care monitoring. Use suitable equine management processes for those responsibilities and keep the business charges separate.
Can I issue an invoice for board plus approved extras?
Use separate items and clear descriptions for the arrangement you agreed. Review the service period and quantities manually before sharing the PDF and recording payments received.
Does horse boarding start with Pets records?
The Other setup starts with Job and Client, with linked records off. Enable linked records and choose appropriate labels in Modules & terms if you need them; this does not add clinical horse records.
Will Microtra collect the boarding charge automatically?
Card charging and pay links are coming soon. Collect money through your existing method, prepare the invoices you need and record each payment against the relevant balance.
Templates
Guides
Keep exploring
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Explore industry guidePet grooming
Keep pet records, grooming appointments, client details and invoices connected. Manage services and packages inside your business with Microtra.
Explore industry guideHow to write an invoice a client can understand
Write a clear invoice with business and client details, useful line items, totals, payment instructions and a repeatable check before sharing it.
Read the guideSoftware for small business
Unleash your potential.
You do the work. Microtra gives you the software to run the business. Start your 14-day free trial. No card needed.
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